Protecting your rights in the workplace.

Why Medical Records Are Important in Employment Litigation

In employment litigation, medical records can provide a factual foundation for legal arguments and decisions. From establishing disabilities and validating leave requests to substantiating claims of discrimination or retaliation, these records are a cornerstone of evidentiary support.

Establishing Disability Claims

The Americans with Disabilities Act (ADA) and the Rehabilitation Act prohibit discrimination against individuals with disabilities. Medical records are instrumental in establishing the existence and nature of a disability, ensuring compliance with these statutes.

When an employee requests accommodations for a disability, medical records substantiate the need for specific adjustments in the workplace. Employers can make informed decisions based on the documented medical information provided by the employee.

Validating FMLA and Medical Leave Claims

Employees seeking leave under FMLA must meet specific eligibility criteria, often tied to serious health conditions. Medical records serve as evidence to validate the need for FMLA leave and the authenticity of health-related claims.

Duration and Nature of Leave

Medical records outline the duration and nature of an employee’s medical condition, assisting employers in understanding the reasons behind the requested leave and ensuring compliance with FMLA regulations.

Supporting Retaliation Claims

Employees engaging in protected activities, such as reporting workplace harassment or discrimination, may claim retaliation. Medical records can establish a connection between the protected activity and adverse employment actions, strengthening the employee’s case.

Workers’ Compensation Cases

In workers’ compensation cases, medical records are vital in establishing that an injury or illness is work-related. They provide details on the diagnosis, treatment, and recovery process, forming the basis for compensation claims.

Comprehensive medical records can also contribute to determining employer liability for workplace injuries and assessing compliance with safety regulations. They help in evaluating whether the employer took adequate measures to maintain a safe working environment.

Discrimination Claims

In cases of discrimination, medical records can be pivotal in demonstrating disparate treatment or impact based on an employee’s health condition. They provide concrete evidence of how an employee was treated differently due to their health status.

Substantiating Emotional Distress

In employment litigation, emotional distress claims can be challenging to substantiate due to their subjective nature. However, medical records play a crucial role in providing objective evidence and supporting the legitimacy of emotional distress suffered by an employee. Medical records often include evaluations by mental health professionals, such as psychiatrists or psychologists. These experts can diagnose conditions related to emotional distress, such as anxiety disorders, depression, or post-traumatic stress disorder (PTSD). A documented diagnosis from a qualified professional carries significant weight in legal proceedings.

What if I Don’t Want My Employer to Have Access to My Medical Records?

Generally, your medical records are considered private, and access to them is protected by laws such as the Health Insurance Portability and Accountability Act (HIPAA). However, there are instances where a judge may allow access to these records, even if you, as the individual, may prefer not to disclose them to your employer. For example, a judge may grant access to your medical records if they determine that the information contained in the records is directly relevant to the issues raised in your claim.

If a judge does approve access to your medical records, there are usually safeguards in place to protect sensitive information. The disclosure may be limited to specific relevant details, and parties involved may be required to maintain the confidentiality of the records.